5. Other data subject
WHY DO WE USE YOUR PERSONAL DATA?
References in an employment procedure
References are contacted in a recruitment process. For us to be able to contact the reference we need name and telephone number. In most cases, we also need to know the reference’s position and relationship with the candidate (e.g. manager).
Emergency contacts / closest relative of employees
When someone is employed, we collect a so-called emergency contact, a close relative of the employee whom we can contact if it should happen during working hours or on commitment / travels that takes place within the framework of work.
Social media contacts
People who contact us on social media, by phone, website (including chat) and by email.
If you as an individual have contacted us with questions of any kind, we may save your personal data in order to be able to contact you later on.
Partners and re-sellers
Collaborators, colleagues in our industry, people in professional networks, media contacts etc. We may save your contact information for future communication. We, as a company, must be able to save this information in order to effectively operate in the market and create relationships that promote our and other companies’ growth.
Website visitor
To improve our website, we may use feedback you provide to improve our products and services
Survey participant
To run a promotion, contest, survey or other website feature or to send information you agreed to receive about topics we think will be of interest to you.
Newsletter / periodic email subscribers
If you decide to opt-in to our mailing list, you will receive emails that may include company news, updates, related products or service information, etc.
WHAT PERSONAL DATA MAY WE COLLECT AND PROCESS?
We may collect personal data from you in a variety of ways, including but not limited to, when you visit our site, register on the website, subscribe to the newsletter, respond to a survey, fill out a form, and in connection with other activities, services, features or resources we make available on our website. We may collect, as appropriate, name, email address and phone number.
We may collect non personal identification information about visitors whenever they interact with our website. Non-personal identification information may include the browser name, the type of computer and technical information about visitors means of connection to our website, such as the operating system and the Internet service providers utilized and other similar information.
HOW DID WE COLLECT THESE PERSONAL DATA?
From you:
- You have contacted us via Facebook, Messenger or Instagram when you commented on something or was asking us questions within these media.
- We have received personal data from you personally, by mail or business card.
- We have received personal data from you when asking us to be contacted or having contacted us via telephone, social media, website (including chat), info-mail or personal mailboxes.
By us:
- We have found the data in our own individual networks on eg. LinkedIn.
From third party:
- We have received personal data from your employer or colleague.
- We have received personal data from job seekers for reference purposes.
- Someone named you as an emergency contact.
WHO WE SHARE YOUR PERSONAL DATA WITH
We distinguish between people who are in contact with us as a private person and people who are in contact with us as a representative from another company. Personal data for private persons, we are more restrictive with and generally don’t share these data with anyone external. When it comes to personal data for professionals, we are not as restrictive, as sharing contacts within the professional network promotes business and corporate growth. We have the opinion that personal data regarding representatives from a company isn’t as sensitive to privacy as personal data relating to a private person.
We use sub-contractors that perform services on our behalf (such as technical, administrative, market-related or other services) when required for the purpose of managing contacts with other stakeholders. These sub-contractors may not use your personal data for their own purposes, which we have regulated in agreements with these suppliers.
We use the following categories of sub-contractors:
- Storage, research and development, USA (see THIRD COUNTRY TRANSFERS).
- CRM-Software.
- Survey platform.
- Social media platforms.
- Backoffice functionality.
We share data within our company group, Key People Group, based on our legitimate interest and for administration purposes.
WHAT LEGAL BASIS DO WE BASE OUR PROCESSING OF YOUR PERSONAL DATA ON?
The legal basis for processing personal data for this group may vary depending on in what respect our contact has arisen. In most cases, we will use legitimate interest as a legal basis. If we see that the individual who’s personal data, we processed ends up in one of the other interest groups, the legal basis that is applicable to that group will apply.
If at any time you would like to unsubscribe from receiving future emails, we include detailed unsubscribe instructions at the bottom of each email or you may contact us via our website.
HOW LONG WILL WE KEEP THE DATA?
References in a recruitment process
The references’ contact details will be saved solely regarding the candidate who has been hired. We save the data and the reference protocol together with the candidate’s other documents for 24 months due to the provisions of the Discrimination Act and possible appeals.
Emergency contacts / closest relatives of employees
Saved as long as someone is employed. The employee is responsible for ensuring that the data is correct and updated.
Social media contacts
Personal data is processed as long as the data is needed to enable and maintain communication.
Partners and re-sellers
During the process of establishing a professional relationship and contact in marketing purposes we will keep the data as long as we maintain a legitimate interest.
Website visitor
We process cookies according to our separate cookie policy. Apart from cookies that are needed for the website to run and any setting you have yourself requested, we only collect data via cookies after and based on your consent. Further processing might be based on other legal bases according to its purpose and as otherwise described in this policy.
Survey participant
We occasionally conduct surveys via our newsletter and other communication with you. This is based on your consent. The personal data is saved and processed for as long as we have your consent, or at most for as long as we need the data for the purpose of the survey.
Newsletter / periodic email subscribers
Until you decide to opt-out of our mailing list. In each email there is information about how to opt-out.